Client management
Contact details, notes, tags, active status and a clean profile for every client.
You switch platforms.
We migrate everything.
Move from any system to a ready fitVibe Plus workspace. Clients, packages, history, upcoming bookings and schedules organized within 24 hours when complete exports are available.
Your clients simply accept an invitation.
They enter their new profiles and find their bookings, packages, balances and history already updated.
Free
for every Plus plan
24 hours
activation target with complete exports
1 invitation
clients accept and join
0 data loss
for data available in the export
How it works
4 steps. No work for you.
Keep running your classes. We organize the migration in the background.
01
You provide your current system or export
We take what you use today: an export from any platform, Excel, Google Sheets, a client file, schedule or booking list. We tell you exactly what we need.
02
We clean and map the data
We consolidate clients, booking history, active packages, balances, payments, expiries and upcoming bookings so they enter Plus correctly.
03
We configure your new Plus profile
We create your new studio workspace with its schedule, clients, memberships, packages, booking rules and core analytics ready.
04
Handover within 24 hours
With complete exports, our target is a ready profile within 24 hours: your team signs in, sees everything and continues without rebuilding from scratch.
Platforms we can migrate from
Whatever you use. We review it, map it and migrate it.
You do not need to use a particular system. Give us an export or access to your existing data and the fitVibe team will organize it in your new Plus workspace.
Any platform
Booking software
Excel / Google Sheets
Paper & diary
Instagram / messages
Custom CRM
CSV / XLSX exports
Other file
Do not see yours? Tell us →
What moves to Plus
You do not start with an empty dashboard.
You do not start with an empty dashboard.
You start with an up-to-date studio.
Your new profile is more than a login. It is an organized transfer of the data your team needs to work the next day without gaps.
Booking history
Past attendance, cancellations, no-shows and activity patterns where data is available.
Active packages & memberships
Session balances, expiries, renewals, drop-ins, personal sessions and active memberships.
Upcoming bookings
Open bookings are transferred so your schedule continues without gaps or duplicate work.
Schedule & capacity
Classes, times, trainers, available places, cancellation rules and core settings.
Analytics foundation
Data is organized so you can view occupancy, trends, revenue and operating performance from day one.
With a clean handover, your team enters the new Plus profile and sees everything up to date.
Clients, history, balances, expiries, schedules, upcoming bookings and core reports are brought together in one workspace.
Clients
History
Bookings
Packages
Analytics
Migration workspace
Ready for Plus
Previous system
Excel / CSV
Bookings
New Plus profile
Clients ready
Packages updated
Bookings in place
1Client list and duplicate review
2Balances, expiries and active packages
3Schedule and upcoming bookings
Before activation
We review the critical data
before the new system goes live.
before the new system goes live.
Migration is not just copying files. We review clients, history, active packages, balances, upcoming bookings, schedules and core settings so your team enters fitVibe Plus with a clear picture.
FV
fitVibe team
Migration and activation
Clientsclean profile
Packagesbalances and expiries
Scheduletimes and available places
What protects your move
No need to worry. We mean it.
We do not leave data behind
Everything available in your exports is mapped before entering Plus: clients, history, packages, bookings, payments and schedules.
A dedicated migration contact
One member of the fitVibe team knows your studio setup and guides you from the start through activation.
Review before launch
Before your team uses the new profile, we check together that the core data and upcoming bookings are correct.
Free migration for gyms and studios
Move from any platform, Excel sheet or legacy file to a ready fitVibe Plus workspace with clients, history, packages, upcoming bookings and schedules organized.
Quick answer
Free migration to fitVibe Plus means the fitVibe team maps and transfers your studio's core data: clients, booking history, active packages, balances, payments, upcoming bookings, schedules and essential settings.
What it covers in practice
- ✓Migration from any platform, Excel, Google Sheets, CSV/XLSX export or legacy file.
- ✓Organization of clients, history, active packages, balances, payments and expiry dates.
- ✓Transfer of upcoming bookings, schedules, trainers, capacity and core rules.
- ✓Clients simply accept their invitation and find their new profile ready.
- ✓Activation target within 24 hours when complete exports and a clear scope are available.
Who it is for
For studios that want to switch systems without rebuilding everything from scratch or confusing their clients during the move.
How it connects with the rest of fitVibe Plus
Free Migration is the first step toward making the whole fitVibe Plus workspace work properly. Once clients, bookings, packages and schedules are organized, CRM, payments, memberships, automations and analytics all start from a clean data foundation.
Evaluate fitVibe Plus before you decide
Review the cost, migration process and the feature you need through a real scenario from your own studio.
Want to move your studio without disrupting operations?
Tell us what you use today and the fitVibe team will explain which export is needed, what can be transferred and how your new Plus workspace goes live.
Request free migrationFrequently asked questions about free migration
Short answers for owners and managers evaluating a move to fitVibe Plus.
We gathered the practical questions from this page so you can quickly find the information you need.
Practical questions
We usually need an export or file from your current system covering clients, packages, schedules and bookings. The fitVibe team will tell you exactly what to send.
Clients receive an invitation, accept it and enter their new profile with bookings, packages, balances and history already updated wherever those details exist in the source data.
Yes, when the source data is available. Upcoming bookings, times, places and core rules move into Plus so your team can continue without a gap.
Not for data included in the exports you provide. We organize and transfer it into Plus so clients, history, packages, schedules and bookings remain available in a clean format.
The fitVibe team organizes the migration and guides you throughout the process. You are not left alone with instructions, empty templates or manual copy and paste.
Active memberships, packages, balances and payments found in your files are organized so reception has a clear view in the new workspace.
The goal is a migration without downtime. We prepare the new Plus workspace in the background and review it before your team starts using it.
Evaluating fitVibe Plus
A switch becomes difficult without a process. With a clear migration plan, data review and support, a studio can move systems without losing day-to-day continuity.
Clients, contact details, booking history, active packages, balances, payments, upcoming bookings, schedules and operating settings are commonly organized. The final scope is agreed case by case.
Yes. fitVibe can work with Excel, Google Sheets, CSV/XLSX exports or organized files when the required fields are available for reliable mapping.
With complete exports and a clear scope, the target is to have the core workspace ready within 24 hours. A specific schedule is agreed in advance for more complex studios.
You can request an organized export of your data. We want the system to work for you in practice, not keep you locked in.
