Quick answer
fitVibe Plus organizes memberships and class packages while tracking session balances, expiry dates, renewals and booking eligibility for every member.
Gym membership and class package management
Sound familiar?
Package chaos
eats into your day.
If you manage memberships with notes, spreadsheets and memory, these problems happen every day:
"How many sessions do they have left?"
Spreadsheets, appointment folders and sticky notes. Reception has to ask every member the same questions again.
Expirations without warning
Memberships expire unnoticed, and clients disappear for months before returning. Renewals that should happen never do.
Incorrect bookings
A client with a drop-in books Reformer, an expired package slips through, or someone books twice using different packages.
What Plus does
Every package. Every session.
Always clear.
Package library
Create packages that fit your studio.
Drop-ins, 5-packs, 10-packs, monthly unlimited and annual premium plans. Set duration, validity and restrictions by class type. Everything is configurable without a developer.
- Session packs with expiry dates · automatic tracking
- Subscriptions with auto-renewal & dunning logic
- Class-type restrictions: control which packages apply to each class
- Pricing rules: early-bird, group discount, family plans
Package library
6 active products
+ Add package
·1·
Drop-in
1 class · valid 7 days
18€
42 sold
·5·
5-Pack · Pilates
5 classes · valid 60 days
80€
128
10
10-Pack · All access
10 classes · valid 90 days
150€
94
∞
Reformer Monthly
Unlimited · auto-renew
120€
62
∞
Yoga · Monthly Unlimited
Unlimited · auto-renew
110€
48
12
Annual Premium
12 months · save €240
1.080€
14
Smart alerts
The system tells you what needs attention today.
Expiring packages, low session balances, upcoming renewals and clients at risk. A practical daily action list - no searching through emails.
- Expiring soon · 7 days before expiry
- Low balance · 2 sessions or fewer remaining
- Lapsed clients · 30+ days without a visit
- Auto-renewal preview · 24 hours before charge
Smart alerts · today
6 actionable items
All caught up
⏰
5 clients · package expires in 7 days
Auto email + push reminder · pending action
warning
💤
Anna Dimitriou · 1 session left
Reformer 10-pack · runs out tomorrow
warning
💳
Nikos P. · membership auto-renews tomorrow
Reformer Unlimited · €120 will be charged
info
★
Maria V. · birthday in 3 days
Birthday discount template · ready to send
info
⚠
Dimitris K. · 30 days without a visit
Trigger re-engagement flow
danger
✓
Elena S. · renewed with a 12-month plan
Annual Premium · €1,080 · €240 saved
success
In 3 steps
Set up once.
Runs automatically from then on.
1
Create your packages
Drop-ins, packs, unlimited, annual. Restrictions, expiries, prices.
2
Assign them to clients
With one tap. Auto-renewal, payment schedule and full audit history.
3
The system handles the rest
Validation, alerts and renewals. Reception only needs to see "Eligible ✓".
Reception & bookings
Your staff always gives
the right answer.
Reception · check-in
Search → match → check in within 5 seconds.
Type the first few letters, see the package balance live, confirm eligibility and check the client in with one tap. No awkward moments at reception.
- Live search by name, phone number or email
- Eligibility check: active package · outstanding balance · class permissions
- Auto-deduct: -1 session, +1 attendance, audit log
- Faster reception · no spreadsheet switching
Booking eligibility
No invalid bookings. No misunderstandings.
When a client tries to book a class, the system checks their active package, balance, validity and class-type permissions. If they are not eligible, it explains what is missing and what they can purchase.
- Live validation on every booking attempt
- Clear messages: "expired", "wrong class type", "outstanding"
- Upsell prompts: "Would you like to buy a 10-pack?"
- Audit trail · who, what and when
Booking eligibility · auto
Instant validation
✓
Anna D. → Reformer · 19:00
Reformer UnlimitedActive subscription · class allowed
✓
Nikos P. → HIIT · 18:30
10-Pack3/10 sessions used · 7 left
×
Maria V. → Yoga · 09:00
5-PackPackage expired on 12.05 · renewal required
×
Dimitris K. → Reformer · 11:00
Drop-inDrop-ins are not accepted for Reformer · upgrade needed
Every booking attempt is checked live: active package · session balance · validity · class-type permissions.
Dashboard previews
This is what
an organized
day looks like.
A member list with balances and payments, plus packages with live statistics - real screens from fitVibe Plus.
01Members & Payments
02Packages & Statistics
Which studios?
Built for every
membership model.
01
Most popular
Pilates · Reformer studios
Reformer Unlimited with auto-renewal, session packs with expiry dates and drop-ins for visitors. Restriction logic: drop-in ≠ Reformer.
02
Flex
Yoga & Wellness studios
Series-based memberships (5/10/20 packs), monthly unlimited and family plans. Birthday and lapsed-client flows are built in.
03
High-touch
EMS & PT studios
1-to-1 sessions with expiry dates, package bundles (8 sessions/month) and strict eligibility checks before every appointment.
04
Growth
Boutique chains & franchises
Multi-location memberships, transfer rules, per-studio reports and strategic retention flows.
Before and after
From messy spreadsheets to clear management.
Before
Everything in spreadsheets, notes and memory
Different spreadsheets, papers and messages for every client
Reception has to search for the remaining sessions every time
Expirations without warning
Incompatible packages are used for the wrong class
Renewals are lost because nobody was notified
Frequently asked questions
Tell us what you need to know
Sound familiar?
Package chaos
eats into your day.
If you manage memberships with notes, spreadsheets and memory, these problems happen every day:
"How many sessions do they have left?"
Spreadsheets, appointment folders and sticky notes. Reception has to ask every member the same questions again.
Expirations without warning
Memberships expire unnoticed, and clients disappear for months before returning. Renewals that should happen never do.
Incorrect bookings
A client with a drop-in books Reformer, an expired package slips through, or someone books twice using different packages.
What Plus does
Every package. Every session.
Always clear.
Package library
Create packages that fit your studio.
Drop-ins, 5-packs, 10-packs, monthly unlimited and annual premium plans. Set duration, validity and restrictions by class type. Everything is configurable without a developer.
- Session packs with expiry dates · automatic tracking
- Subscriptions with auto-renewal & dunning logic
- Class-type restrictions: control which packages apply to each class
- Pricing rules: early-bird, group discount, family plans
Package library
6 active products
+ Add package
·1·
Drop-in
1 class · valid 7 days
18€
42 sold
·5·
5-Pack · Pilates
5 classes · valid 60 days
80€
128
10
10-Pack · All access
10 classes · valid 90 days
150€
94
∞
Reformer Monthly
Unlimited · auto-renew
120€
62
∞
Yoga · Monthly Unlimited
Unlimited · auto-renew
110€
48
12
Annual Premium
12 months · save €240
1.080€
14
Smart alerts
The system tells you what needs attention today.
Expiring packages, low session balances, upcoming renewals and clients at risk. A practical daily action list - no searching through emails.
- Expiring soon · 7 days before expiry
- Low balance · 2 sessions or fewer remaining
- Lapsed clients · 30+ days without a visit
- Auto-renewal preview · 24 hours before charge
Smart alerts · today
6 actionable items
All caught up
⏰
5 clients · package expires in 7 days
Auto email + push reminder · pending action
warning
💤
Anna Dimitriou · 1 session left
Reformer 10-pack · runs out tomorrow
warning
💳
Nikos P. · membership auto-renews tomorrow
Reformer Unlimited · €120 will be charged
info
★
Maria V. · birthday in 3 days
Birthday discount template · ready to send
info
⚠
Dimitris K. · 30 days without a visit
Trigger re-engagement flow
danger
✓
Elena S. · renewed with a 12-month plan
Annual Premium · €1,080 · €240 saved
success
In 3 steps
Set up once.
Runs automatically from then on.
1
Create your packages
Drop-ins, packs, unlimited, annual. Restrictions, expiries, prices.
2
Assign them to clients
With one tap. Auto-renewal, payment schedule and full audit history.
3
The system handles the rest
Validation, alerts and renewals. Reception only needs to see "Eligible ✓".
Reception & bookings
Your staff always gives
the right answer.
Reception · check-in
Search → match → check in within 5 seconds.
Type the first few letters, see the package balance live, confirm eligibility and check the client in with one tap. No awkward moments at reception.
- Live search by name, phone number or email
- Eligibility check: active package · outstanding balance · class permissions
- Auto-deduct: -1 session, +1 attendance, audit log
- Faster reception · no spreadsheet switching
Booking eligibility
No invalid bookings. No misunderstandings.
When a client tries to book a class, the system checks their active package, balance, validity and class-type permissions. If they are not eligible, it explains what is missing and what they can purchase.
- Live validation on every booking attempt
- Clear messages: "expired", "wrong class type", "outstanding"
- Upsell prompts: "Would you like to buy a 10-pack?"
- Audit trail · who, what and when
Booking eligibility · auto
Instant validation
✓
Anna D. → Reformer · 19:00
Reformer UnlimitedActive subscription · class allowed
✓
Nikos P. → HIIT · 18:30
10-Pack3/10 sessions used · 7 left
×
Maria V. → Yoga · 09:00
5-PackPackage expired on 12.05 · renewal required
×
Dimitris K. → Reformer · 11:00
Drop-inDrop-ins are not accepted for Reformer · upgrade needed
Every booking attempt is checked live: active package · session balance · validity · class-type permissions.
Dashboard previews
This is what
an organized
day looks like.
A member list with balances and payments, plus packages with live statistics - real screens from fitVibe Plus.
01Members & Payments
02Packages & Statistics
Which studios?
Built for every
membership model.
01
Most popular
Pilates · Reformer studios
Reformer Unlimited with auto-renewal, session packs with expiry dates and drop-ins for visitors. Restriction logic: drop-in ≠ Reformer.
02
Flex
Yoga & Wellness studios
Series-based memberships (5/10/20 packs), monthly unlimited and family plans. Birthday and lapsed-client flows are built in.
03
High-touch
EMS & PT studios
1-to-1 sessions with expiry dates, package bundles (8 sessions/month) and strict eligibility checks before every appointment.
04
Growth
Boutique chains & franchises
Multi-location memberships, transfer rules, per-studio reports and strategic retention flows.
Before and after
From messy spreadsheets to clear management.
Before
Everything in spreadsheets, notes and memory
Different spreadsheets, papers and messages for every client
Reception has to search for the remaining sessions every time
Expirations without warning
Incompatible packages are used for the wrong class
Renewals are lost because nobody was notified
Frequently asked questions
Tell us what you need to know
Member membership and package management
Manage gym memberships, class packages, session balances, expiry dates, renewals and booking eligibility for every member.
What it covers in practice
- ✓Session packs, monthly memberships and different usage rules.
- ✓Live class balance for every member and package.
- ✓Expiry and renewal reminders without manual notes.
- ✓Connect memberships with bookings, check-in, payments and analytics.
Who it is for
For studios offering session packs, recurring memberships, drop-ins or private sessions that need accurate eligibility and balances at reception.
How it connects with the rest of fitVibe Plus
This feature connects with bookings, member records, payments, memberships, automations and analytics so the studio has one reliable source for daily operations.
Evaluate fitVibe Plus before you decide
Review pricing, the migration process and the feature you need through a real scenario from your own studio.
Want to see how it works for your studio?
Review pricing or request a free migration. The fitVibe team helps organize your core data and schedule without interrupting daily operations.
View fitVibe Plus pricingFrequently asked questions about Memberships & Packages
Short answers for owners and managers evaluating fitVibe Plus - Memberships & Packages.
We gathered the practical questions from this page so you can quickly find the information you need.
Practical questions
It supports session packs, monthly memberships, drop-ins, private packages and different rules by class category, duration, expiry and booking eligibility.
The studio can see which memberships or packages are approaching expiry and connect them to renewal reminders. Expiry dates no longer get lost in notes, spreadsheets or reception staff memory.
Yes. Each booking and check-in can update the package balance, so reception knows what the member is entitled to before they enter a class.
The system can clearly show the member's eligibility. If there is no active package or available balance, the studio sees the issue before the booking is completed.
Yes. The fitVibe team helps migrate essential data such as members, packages, balances and expiry dates, so the studio can start in an organized way without rebuilding everything manually.
fitVibe Plus is available to partner studios across Greece. The fitVibe team confirms availability and onboarding by region, based on each studio and the features it needs.
Yes. You can start with a fitVibe Plus trial to explore the schedule, member management, bookings and core features before choosing the plan that best fits your studio.
Evaluating fitVibe Plus
Yes. The page demonstrates real-time balances, so the studio knows what each member is entitled to before and after a booking.
Yes. Memberships and packages can connect with automations, so members are notified before their package expires.
Yes. Plus is designed for studios that need different packages, validity periods, usage limits and booking permissions.
