fitVibe Plus - Management and Booking System for Gyms, Pilates and Wellness Studios
More than management software. Your ally for more time, data insights and personal wellbeing.
Studio management system
The system that organizes your entire studio.
From schedules and bookings to memberships, payments, reminders and analytics, fitVibe Plus brings every part of studio operations into one clear system.
14 days free
No commitment
Support from our team in Greece
Free data migration
fitVibe Plus - Studio dashboardToday
Bookings
94
Occupancy
87%
Revenue
2,4k€
Bookings by hourPeak 18:00–20:00
New bookingReformer · 18:00
Today3 classes
09:00Pilates Mat8/10
18:00Reformer FlowFull
20:00Yoga Flow6/12
Take a closer look at some key features.
Results
Numbers that matter
Product in action
See it in action
Studio overview
Bookings, revenue, alerts and key KPIs in one clear view.
01 / 05
Simplicity
Easy to use.
From day one.
A clean interface with everything in its place and no manual required. Your team learns it in minutes, without training or hassle.
- Onboarding in <10 minutes
- No team training required
- Set up in one day
- Support from our team in Greece
Choose the right plan for your business.
Select the plan that fits your studio based on your booking volume.
Free Trial
Free Trial
Try fitVibe and see the benefits for your studio right away.
0€
/month
up to 50 internal bookings / month
- Up to 50 internal bookings / month included
- Studio Page on fitVibe.gr & in the app (Android / iOS)
- Online bookings with instant payment & automatic availability updates
- Core dashboard for schedule & class management
- Instant notifications (email & push notifications)
- Cash & card payments for your own bookings
- Unlimited instructors & classes
- Without Advanced Analytics & fitVibe Intelligence Suite (AI)
See more
Recommended
Starter
For studios getting started with organized management.
25,50€
/month
up to 500 internal bookings / month
- Up to 500 internal bookings / month included
- Studio Page on fitVibe.gr & in the app (Android / iOS)
- Online bookings with instant payment & automatically updated availability
- Unified dashboard for schedules, classes & trainers
- Email & push notifications for bookings, cancellations & changes
- Advanced Analytics for occupancy, revenue & performance
- Cash & card payments for internal clients
- Revenue breakdown (by hour / day)
- Data migration from other platforms
- Premium support & onboarding
See more
Standard
For studios with a growing volume of internal bookings.
40,90€
/month
up to 1,000 internal bookings / month
- Up to 1,000 internal bookings / month included
- Studio Page on fitVibe.gr & in the app (Android / iOS)
- Online bookings with instant payment & automatically updated availability
- Unified dashboard for schedules, classes & trainers
- Email & push notifications for bookings, cancellations & changes
- Advanced Analytics for occupancy, revenue & performance
- Cash & card payments for internal clients
- Revenue breakdown (by hour / day)
- Data migration from other platforms
- Premium support & onboarding
See more
Pro
For high-traffic studios with demanding operations.
72,80€
/month
up to 2,000 internal bookings / month
- Up to 2,000 internal bookings / month included
- Studio Page on fitVibe.gr & in the app (Android / iOS)
- Online bookings & smart availability management
- Complete dashboard for schedules, classes & trainers
- Email & push notifications throughout the booking flow
- Advanced Analytics for occupancy, revenue & performance
- Cash & card payments for your own bookings
- Revenue breakdown (by hour / day)
- Data migration from other platforms
- Premium support & dedicated assistance
See more
Custom
For studio chains and complex enterprise requirements.
Custom
plan
unlimited bookings & multi-location
- Unlimited bookings & multi-location management
- Studio Page on fitVibe.gr & in the app (Android / iOS)
- Online bookings & smart availability management
- Complete dashboard for schedules, classes & trainers
- Email & push notifications throughout the booking flow
- Advanced Analytics for occupancy, revenue & performance
- Cash & card payments for your own bookings
- Revenue breakdown (by hour / day)
- Data migration from other platforms
- Premium support & dedicated assistance
See more
All prices include VAT. Annual billing is paid in one installment.
All-in-one
Everything your studio needs.
In one system.
Booking
Bookings & Clients
- New booking based on membership
- Waitlist
- Policy-based cancellation
- Booking history
- Membership history
Memberships
Packages & Memberships
- Membership management
- Class balance
- Automatic usage tracking
- Membership history
Users
User management
- Personal information management
- Password
- User profile
- Quick client search
- Roles and access permissions
- Client notes and preferences
Auto
Automations
- Email/SMS notifications
- Expiration reminders
- Package completion
- Marketing SMS
- Automated waitlist
Booking system
Bookings, cancellations, waitlists and notifications.
All organized.
Every booking is linked to the client membership. Apply cancellation policies, notify the next person on the waitlist automatically and retain the full history.
- New booking based on membership
- Waitlist with auto-promotion
- Cancellation policy per class
- Check in within seconds
- Complete booking history
Schedule - Wednesday
15 May - 5 classes
+ New booking
08:00
Morning Yoga
8/12
Available
10:00
Power HIIT
14/14
FULL
12:00
Reformer
6/8
Available
18:00
Crossfit WOD
14/14 - waitlist (3)
Waitlist
19:30
Boxing
9/16
Available
Memberships
Packages, balances,
automatic tracking.
Every package is tracked automatically, including class balance, expiration and renewal. Clients see their membership in the app while you retain full control.
- Membership & package management
- Live class balance
- Expiration reminders
- Usage history per client
MP
Maria Papadopoulou
Active membership - 12 months
Active
12-class package
8 / 12
Expires: 28 Jun - 13 days
Recent usage
14 May
Power HIIT
Giorgos A.
11 May
Reformer Pilates
Anna M.
08 May
Yoga Flow
Eleni D.
Automations
Automations that work for you
Set up SMS, emails, reminders and marketing campaigns once, then let them run automatically.
Reminder
Membership expiration
SMS 7 days before
Email
Booking confirmation
Auto - 1 minute later
Auto
Waitlist
Notify the next member
Marketing
Welcome offer
For new clients
The problem
Your studio should not run on Excel, DMs and memory.
Before
Scattered operations
- Bookings from Instagram, phone calls and reception
- Cancellations without an organized waitlist
- Clients without a clear history
- Memberships expiring without reminders
- Scattered payments and outstanding balances
- A schedule with no occupancy insight
With fitVibe Plus
One clear system
- Every booking in one schedule
- Client management with complete history
- Automatic package balances
- Reminders without manual chasing
- Clear payments and outstanding balances
- Analytics and AI recommendations
All-in-one
Everything your studio needs. In one system.
Booking system
Bookings, cancellations, waitlist, check-in and availability.
Client management / CRM
Client profiles, history, notes, packages and payments.
Memberships & Packages
Class balances, expirations, renewals and booking rights.
Payments & Outstanding Balances
A clear view of payments, balances and outstanding amounts.
myDATA & Documents
Issue and transmit documents to AADE with MARK, UID and submission tracking.
Automations
Reminders, confirmations, no-show follow-ups and renewal nudges.
Analytics
Occupancy, peak times, class performance and reports.
AI Business Assistant
Recommendations for scheduling, retention, occupancy and growth.
Client management / CRM
A complete view of every client.
fitVibe Plus keeps each client's details, bookings, payments, packages, notes and activity in one profile.
- One profile per client
- Booking & payment history
- Notes, injuries & preferences
- Personal workout program per client
- Smart search within seconds
Memberships & Packages
No more manual membership tracking.
- Live class balance
- Expiration reminders
- Payment reminders
- Usage history
- Rules per package
- Automatic updates after every check-in
Payments - Balances - myDATA
All your studio finances, detailed and live.
Revenue, payment methods, balances, outstanding amounts and myDATA documents in one dashboard that updates with every financial transaction.
Monthly revenue
9.840€
▲ 12,5%
Collected
8.910€
▲ 9,1%
Outstanding
930€
7 clients
Average per client
62€
▲ 4,0%
Revenue by week
MembershipsPackagesDrop-in
Payment methods Month
Card62%
Cash24%
IRIS / bank transfer14%
Outstanding balances 7
EL
Eleni L.
Package expires - 3 days
−180€
TP
Thodoris P.
Drop-in - yesterday
−45€
SR
Sofia R.
Paid - today
+90€
Receipt #2026-0471
8-class membership72,00€
VAT 24%17,28€
Total89,28€
Transmitted to myDATA - MARK available
Collection
One-click payments
Card, cash, IRIS or bank transfer - every payment is recorded in the client profile.
Outstanding balances
Automatic payment reminders
Clients are notified automatically about outstanding amounts, without awkward conversations.
myDATA
Transmission to AADE
Eligible documents are submitted with MARK, error and retry tracking.
Figures are illustrative. Transmission is enabled after AADE details, series, numbering and tax rules are configured. fitVibe Plus does not replace your accountant.
Automations
Recurring work happens automatically.
Set it up once and let it run automatically, without manual chasing.
Booking confirmationAutomatic - as soon as the booking is made
Pre-class reminderSMS / email - 2 hours before
Package expiration reminder7 days before expiration
No-show follow-upAutomatic message + reschedule
Waitlist notificationNotify the next person on the list
Welcome messageFor every new member
Retention nudgeFor clients at risk
✨ Powered by AI
See what is happening in your studio before it becomes a problem.
fitVibe Intelligence reads your studio data and recommends the next action.
fitVibe Intelligence
Live insights - generating suggestions...
Predict
Occupancy is expected to reach 95% today at 18:00 - open the waitlist in time.
Optimize
Friday at 12:00 has averaged 38% occupancy for 4 weeks - try a different class.
Retain
11 clients in the at-risk segment have not visited in the last 2 weeks.
Pricing
Dynamic fitCoins pricing for Tuesday Smart Spots at 10:00 -> +18% occupancy.
Schedule
High demand for Reformer on Saturday at 11:00 - add another slot.
Growth
7 trial users - send a welcome offer to convert them into members.
See all
AI scheduling suggestions
Recommends the optimal schedule based on demand and trainer availability.
Predict peak hours
Predicts which slots will fill up so you can open a waitlist in time.
Optimize bookings
Identifies underperforming classes and recommends changes.
Improve retention
Alerts you to at-risk clients before they leave.
Pricing
Dynamic pricing suggestions
Receive suggestions for the fitCoins value of your Smart Spots to attract new users during low-traffic hours.
Predict
Occupancy forecasting
The system analyzes booking history and predicts which classes will see the highest demand, helping you adjust the schedule in time.
Retain
Client retention alerts
Automatically identify clients who may stop training and take targeted action to keep them active.
Workout programs
"Build your program" - created by you for your members.
Owners and trainers build weekly programs and assign them to clients. Members view them in the app, train and log their progress, all connected to your studio.
- Weekly builder with exercise library
- Ready-made templates & client assignment
- Client progress tracking & reports
- Members train in the app with live tracking
Weekly program
Strength - Maria K.
Mon
Upper
Core
Tue
Mobility
Wed
Lower
HIIT
Thu
Rest
Fri
Full
Sat
Yoga
Sun
Rest
01
Back SquatLower body - barbell
4 × 8
02
Romanian DeadliftHamstrings
3 × 10
03
Walking LungesBodyweight
3 × 12
Exercise 1 / 4
Back Squat
SET
2 / 4
60kg · 8 reps
Complete set
Member app
Your members carry the studio in their pocket.
Your clients book classes, view their schedule, track progress and stay connected with the studio from one clean app with your branding.
- Book & cancel within seconds
- Package balance & class history
- Personal program & progress
- Push notifications & reminders
- Challenges, badges & leaderboards
Good morning, Maria 👋
MP
Next class
Reformer Flow
Today - 18:00 - Studio A
Check-in
5 / 8
classes in package
🔥
18-day streak
You are 7th on the leaderboard
Studio Challenges
Challenges that keep your community active.
Create challenges, leaderboards, badges and streaks, giving members a reason to return every week.
🏆 Leaderboard - 30 Days of Consistency
1
MK
Maria K.Functional - 13 badges
6.120
2
GD
Giorgos D.Strength - 11 badges
5.840
3
KS
Katerina S.Yoga - 9 badges
5.210
7
YP
Your position+2 places this week
4.280
18
day streak 🔥
Train 4× per week for 30 days without a break.
🥇
First win
🔥
7 streak
💪
50 sessions
⚡
Early bird
🧘
Zen mode
🏅
Top 3
🎯
Consistency
👑
Champion
Easy to use
Easy to use from day one.
Onboarding in minutesGet started without a manual or delays.
A clear interface for the whole teamReception staff and owners learn it right away.
Support from our team in GreeceOur team is here when you need us.
Set up by the fitVibe teamWe set up your clients, packages and schedule.
No technical knowledge requiredNo training or IT skills required. Just get started.
Everything in its placeOne clear system without the hassle.
Data migration
Switching platforms? We handle everything.
Migrate from Excel, Google Sheets, Mindbody, Glofox, Booksy, GymBooking, BookUp, Fitbook, SportHunter or any other system at no extra cost. The fitVibe team sets up clients, packages, memberships, schedules and settings so everything is ready to use.
Ready within 24 hours - no downtime
ExcelGoogle SheetsMindbodyGlofoxBooksyGymBookingBookUpFitbookSportHunterOther system
0€
Extra migration fees
24h
Studio ready after handover
100%
Clients & data updated
1
Send us your data
Share it as it is today, through files, exports or access to the old system.
2
We migrate & set it up
Clients, package balances, memberships, schedules and settings, all at no cost.
3
Get started within 24 hours
Everything is in place and your clients are informed from day one.
Who it is for
Built for every fitness and wellness business.
From small boutique studios to multi-purpose venues, fitVibe Plus adapts to the way you work.
Pilates & Reformer
Yoga studios
Gyms & HIIT
CrossFit boxes
Wellness & recovery
Personal training
Physiotherapy
Boutique fitness
Fitness studios
Functional training
EMS studios
Dance studios
Spinning & Cycling
Martial arts
Barre
Massage & Spa
Calisthenics
Why get organized
An organized studio performs better.
When bookings, memberships, payments and communication run automatically, you save time and your members stay longer.
32%
fewer no-shows with automatic reminders
18%
more membership renewals
6 hours
of admin time saved every week
24%
better occupancy at peak times
Illustrative results from organized studios. Figures vary by business.
Less time spent on admin
Reminders, collections and renewals run automatically instead of manually.
More loyal members
Consistent communication, challenges and personal programs keep your community engaged.
Clear decisions
Analytics and AI insights show you what works and where to focus.
What studio owners say about fitVibe Plus.
Kostas Markozis
Owner of noesi elevated wellness
fitVibe Plus changed the way we run our studio. Appointment management is now much faster, and we have much better control of capacity in just a few seconds.
Ντένις Χοντάι
Owner & Coach, El Tigre Boxing
A big thank you for the fitVibe app. It has helped us immensely with organizing the gym appointments and made our daily work much easier. We are genuinely very happy with it, and I highly recommend it to anyone looking for a reliable appointment management solution. Keep up the excellent work!
Frequently asked questions
Everything you need to know about fitVibe Plus.
It is a complete management system for gyms and studios. It organizes bookings, client management, memberships, packages, payments, automations and reports in one workspace.
No. Bookings are only one part of fitVibe Plus. It also includes client management, memberships, payments and outstanding balances, automations, member programs and detailed reports.
Yes. Class balances, expirations, renewals and booking rights update automatically after every check-in.
Yes. Every client has a profile with details, bookings, payments, packages, notes and activity.
Yes. When a place becomes available, the system can automatically promote and notify the next client.
Yes. You get a clear view of payments, balances and outstanding amounts for every client.
Yes. After the service is enabled for the studio and the AADE details, series, numbering and accounting rules are configured, fitVibe Plus can issue and transmit documents to myDATA with MARK, failure and safe retry tracking.
Yes. We handle migration from Excel, Google Sheets, Mindbody, Glofox, Booksy or another system, along with the initial configuration.
Yes. It works for Pilates, Reformer and yoga studios, gyms, boutique fitness, personal training and multi-location businesses.
Yes. You can try fitVibe Plus with no commitment before choosing a subscription.
Yes. You can get started without a credit card.
Get started today
Take control of your studio today.
We set up your clients, packages and schedule. You start with 14 days free, no credit card and no commitment.
✓ 14 days free
✓ No credit card
✓ No commitment
