Looking for a place to work out? Go to fitvibe.gr
Studio management system

The system that organizes your entire studio.

From schedules and bookings to memberships, payments, reminders and analytics, fitVibe Plus brings every part of studio operations into one clear system.

Book a demo View plans
Also available on mobile for active partners Google Play App Store
1 month, up to 50 bookings free No commitment Support from our team in Greece Free data migration
fitVibe Plus - Studio dashboardToday
Bookings
94
Occupancy
87%
Revenue
2,4k€
Bookings by hourPeak 18:00–20:00
08
10
12
16
18
19
20
New bookingReformer · 18:00
Today3 classes
09:00Pilates Mat8/10
18:00Reformer FlowFull
20:00Yoga Flow6/12

Take a closer look at some key features.

fitVibe Plus feature preview
Feature screenshot

Product in action

See it in action

Main fitVibe Plus studio dashboard

Studio overview

Bookings, revenue, alerts and key KPIs in one clear view.

01 / 05

Simplicity

Easy to use.
From day one.

A clean interface with everything in its place and no manual required. Your team learns it in minutes, without training or hassle.

  • Onboarding in <10 minutes
  • No team training required
  • Set up in one day
  • Support from our team in Greece
fitVibe Plus mobile experience

Choose the right plan for your business.

Select the plan that fits your studio based on your booking volume.

Free Trial

Free Trial

Try Plus for 1 month, up to 50 internal bookings. Our team helps you get started.

0€ /month
for 1 month, up to 50 internal bookings
  • Up to 50 internal bookings during the free trial
  • Studio Page on fitVibe.gr & in the app (Android / iOS)
  • Online bookings with instant payment & automatic availability updates
  • Core dashboard for schedule & class management
  • Instant notifications (email & push notifications)
  • Cash & card payments for your own bookings
  • Unlimited instructors & classes
  • Without Advanced Analytics & fitVibe Intelligence Suite (AI)
See more
Recommended

Starter

For studios getting started with organized management.

25,50€ /month
up to 500 internal bookings / month
  • Up to 500 internal bookings / month included
  • Studio Page on fitVibe.gr & in the app (Android / iOS)
  • Online bookings with instant payment & automatically updated availability
  • Unified dashboard for schedules, classes & trainers
  • Email & push notifications for bookings, cancellations & changes
  • Advanced Analytics for occupancy, revenue & performance
  • Cash & card payments for internal clients
  • Revenue breakdown (by hour / day)
  • Data migration from other platforms
  • Premium support & onboarding
See more
fitVibe Intelligence Suite (AI) SOON
Dynamic Pricing Engine & AI Scheduling Assistant

Standard

For studios with a growing volume of internal bookings.

40,90€ /month
up to 1,000 internal bookings / month
  • Up to 1,000 internal bookings / month included
  • Studio Page on fitVibe.gr & in the app (Android / iOS)
  • Online bookings with instant payment & automatically updated availability
  • Unified dashboard for schedules, classes & trainers
  • Email & push notifications for bookings, cancellations & changes
  • Advanced Analytics for occupancy, revenue & performance
  • Cash & card payments for internal clients
  • Revenue breakdown (by hour / day)
  • Data migration from other platforms
  • Premium support & onboarding
See more
fitVibe Intelligence Suite (AI) SOON
Dynamic Pricing Engine & AI Scheduling Assistant

Pro

For high-traffic studios with demanding operations.

72,80€ /month
up to 2,000 internal bookings / month
  • Up to 2,000 internal bookings / month included
  • Studio Page on fitVibe.gr & in the app (Android / iOS)
  • Online bookings & smart availability management
  • Complete dashboard for schedules, classes & trainers
  • Email & push notifications throughout the booking flow
  • Advanced Analytics for occupancy, revenue & performance
  • Cash & card payments for your own bookings
  • Revenue breakdown (by hour / day)
  • Data migration from other platforms
  • Premium support & dedicated assistance
See more
fitVibe Intelligence Suite (AI) SOON
Dynamic Pricing Engine & AI Scheduling Assistant

Custom

For studio chains and complex enterprise requirements.

Custom plan
unlimited bookings & multi-location
  • Unlimited bookings & multi-location management
  • Studio Page on fitVibe.gr & in the app (Android / iOS)
  • Online bookings & smart availability management
  • Complete dashboard for schedules, classes & trainers
  • Email & push notifications throughout the booking flow
  • Advanced Analytics for occupancy, revenue & performance
  • Cash & card payments for your own bookings
  • Revenue breakdown (by hour / day)
  • Data migration from other platforms
  • Premium support & dedicated assistance
See more
fitVibe Intelligence Suite (AI) SOON
Dynamic Pricing Engine & AI Scheduling Assistant

All prices include VAT. Annual billing is paid in one installment.

Plan application

All-in-one

Everything your studio needs.
In one system.

Booking

Bookings & Clients

  • New booking based on membership
  • Waitlist
  • Policy-based cancellation
  • Booking history
  • Membership history
Memberships

Packages & Memberships

  • Membership management
  • Class balance
  • Automatic usage tracking
  • Membership history
Users

User management

  • Personal information management
  • Password
  • User profile
  • Quick client search
  • Roles and access permissions
  • Client notes and preferences
Auto

Automations

  • Email/SMS notifications
  • Expiration reminders
  • Package completion
  • Marketing SMS
  • Automated waitlist

Booking system

Bookings, cancellations, waitlists and notifications.
All organized.

Every booking is linked to the client membership. Apply cancellation policies, notify the next person on the waitlist automatically and retain the full history.

  • New booking based on membership
  • Waitlist with auto-promotion
  • Cancellation policy per class
  • Check in within seconds
  • Complete booking history
Schedule - Wednesday
15 May - 5 classes
+ New booking
08:00
Morning Yoga 8/12
Available
10:00
Power HIIT 14/14
FULL
12:00
Reformer 6/8
Available
18:00
Crossfit WOD 14/14 - waitlist (3)
Waitlist
19:30
Boxing 9/16
Available
Schedule and bookings in the fitVibe Plus dashboard

Memberships

Packages, balances,
automatic tracking.

Every package is tracked automatically, including class balance, expiration and renewal. Clients see their membership in the app while you retain full control.

  • Membership & package management
  • Live class balance
  • Expiration reminders
  • Usage history per client
MP
Maria Papadopoulou Active membership - 12 months
Active
12-class package 8 / 12
Expires: 28 Jun - 13 days
Recent usage
14 May
Power HIIT Giorgos A.
11 May
Reformer Pilates Anna M.
08 May
Yoga Flow Eleni D.
Packages and memberships in the fitVibe Plus dashboard

Automations

Automations that work for you

Set up SMS, emails, reminders and marketing campaigns once, then let them run automatically.

Reminder

Membership expiration

SMS 7 days before

Email

Booking confirmation

Auto - 1 minute later

Auto

Waitlist

Notify the next member

Marketing

Welcome offer

For new clients

The problem

Your studio should not run on Excel, DMs and memory.

Before

Scattered operations

  • Bookings from Instagram, phone calls and reception
  • Cancellations without an organized waitlist
  • Clients without a clear history
  • Memberships expiring without reminders
  • Scattered payments and outstanding balances
  • A schedule with no occupancy insight
With fitVibe Plus

One clear system

  • Every booking in one schedule
  • Client management with complete history
  • Automatic package balances
  • Reminders without manual chasing
  • Clear payments and outstanding balances
  • Analytics and AI recommendations
All-in-one

Everything your studio needs. In one system.

Booking system

Bookings, cancellations, waitlist, check-in and availability.

Client management / CRM

Client profiles, history, notes, packages and payments.

Memberships & Packages

Class balances, expirations, renewals and booking rights.

Payments & Outstanding Balances

A clear view of payments, balances and outstanding amounts.

myDATA & Documents

Issue and transmit documents to AADE with MARK, UID and submission tracking.

Automations

Reminders, confirmations, no-show follow-ups and renewal nudges.

Analytics

Occupancy, peak times, class performance and reports.

AI Business Assistant

Recommendations for scheduling, retention, occupancy and growth.

Client management / CRM

A complete view of every client.

fitVibe Plus keeps each client's details, bookings, payments, packages, notes and activity in one profile.

  • One profile per client
  • Booking & payment history
  • Notes, injuries & preferences
  • Personal workout program per client
  • Smart search within seconds
Client profile with client list and payments in fitVibe Plus
Memberships & Packages

No more manual membership tracking.

  • Live class balance
  • Expiration reminders
  • Payment reminders
  • Usage history
  • Rules per package
  • Automatic updates after every check-in
Memberships, packages, expiration reminders and payment reminders in fitVibe Plus
Payments - Balances - myDATA

All your studio finances, detailed and live.

Revenue, payment methods, balances, outstanding amounts and myDATA documents in one dashboard that updates with every financial transaction.

Monthly revenue
9.840€
▲ 12,5%
Collected
8.910€
▲ 9,1%
Outstanding
930€
7 clients
Average per client
62€
▲ 4,0%
Revenue by week
MembershipsPackagesDrop-in
Week 1
Week 2
Week 3
Week 4

Payment methods Month

Card62%
Cash24%
IRIS / bank transfer14%

Outstanding balances 7

EL
Eleni L.
Package expires - 3 days
−180€
TP
Thodoris P.
Drop-in - yesterday
−45€
SR
Sofia R.
Paid - today
+90€
Receipt #2026-0471
8-class membership72,00€
VAT 24%17,28€
Total89,28€
Transmitted to myDATA - MARK available
Collection

One-click payments

Card, cash, IRIS or bank transfer - every payment is recorded in the client profile.

Outstanding balances

Automatic payment reminders

Clients are notified automatically about outstanding amounts, without awkward conversations.

myDATA

Transmission to AADE

Eligible documents are submitted with MARK, error and retry tracking.

Figures are illustrative. Transmission is enabled after AADE details, series, numbering and tax rules are configured. fitVibe Plus does not replace your accountant.

Automations

Recurring work happens automatically.

Set it up once and let it run automatically, without manual chasing.

Booking confirmationAutomatic - as soon as the booking is made
Pre-class reminderSMS / email - 2 hours before
Package expiration reminder7 days before expiration
No-show follow-upAutomatic message + reschedule
Waitlist notificationNotify the next person on the list
Welcome messageFor every new member
Retention nudgeFor clients at risk
✨ Powered by AI

See what is happening in your studio before it becomes a problem.

fitVibe Intelligence is being developed to analyze studio data and suggest actions. The examples below show the planned experience.

fitVibe Intelligence
Preview of features in development
BETA
Predict

Occupancy is expected to reach 95% today at 18:00 - open the waitlist in time.

Optimize

Friday at 12:00 has averaged 38% occupancy for 4 weeks - try a different class.

Retain

11 clients in the at-risk segment have not visited in the last 2 weeks.

Pricing

Consider adjusting fitCoins for available Tuesday 10:00 spots.

Schedule

High demand for Reformer on Saturday at 11:00 - add another slot.

Growth

7 trial users - send a welcome offer to convert them into members.

See all
AI scheduling suggestions

Recommends the optimal schedule based on demand and trainer availability.

Predict peak hours

Predicts which slots will fill up so you can open a waitlist in time.

Optimize bookings

Identifies underperforming classes and recommends changes.

Improve retention

Alerts you to at-risk clients before they leave.

Pricing

Dynamic pricing suggestions

Receive suggestions for the fitCoins value of your Smart Spots to attract new users during low-traffic hours.

Predict

Occupancy forecasting

The system analyzes booking history and predicts which classes will see the highest demand, helping you adjust the schedule in time.

Retain

Client retention alerts

Automatically identify clients who may stop training and take targeted action to keep them active.

Workout programs

"Build your program" - created by you for your members.

Owners and trainers build weekly programs and assign them to clients. Members view them in the app, train and log their progress, all connected to your studio.

  • Weekly builder with exercise library
  • Ready-made templates & client assignment
  • Client progress tracking & reports
  • Members train in the app with live tracking
Start for freeLearn more
Weekly program
Strength - Maria K.
Owner builder
Mon
Upper
Core
Tue
Mobility
Wed
Lower
HIIT
Thu
Rest
Fri
Full
Sat
Yoga
Sun
Rest
01
Back SquatLower body - barbell
4 × 8
02
Romanian DeadliftHamstrings
3 × 10
03
Walking LungesBodyweight
3 × 12
Exercise 1 / 4
Back Squat
SET
2 / 4
60kg · 8 reps
Complete set
Member app

Your members carry the studio in their pocket.

Your clients book classes, view their schedule, track progress and stay connected with the studio from one clean app with your branding.

  • Book & cancel within seconds
  • Package balance & class history
  • Personal program & progress
  • Push notifications & reminders
  • Challenges, badges & leaderboards
Start for freeLearn more
Good morning, Maria 👋
MP
Next class
Reformer Flow
Today - 18:00 - Studio A
Check-in
5 / 8
classes in package
🔥
18-day streak
You are 7th on the leaderboard
Studio Challenges

Challenges that keep your community active.

Create challenges, leaderboards, badges and streaks, giving members a reason to return every week.

🏆 Leaderboard - 30 Days of Consistency

1
MK
Maria K.Functional - 13 badges
6.120
2
GD
Giorgos D.Strength - 11 badges
5.840
3
KS
Katerina S.Yoga - 9 badges
5.210
7
YP
Your position+2 places this week
4.280
18
day streak 🔥
Active

Train 4× per week for 30 days without a break.

🥇
First win
🔥
7 streak
💪
50 sessions
⚡
Early bird
🧘
Zen mode
🏅
Top 3
🎯
Consistency
👑
Champion
Start for free
Easy to use

Easy to use from day one.

Onboarding in minutesGet started without a manual or delays.
A clear interface for the whole teamReception staff and owners learn it right away.
Support from our team in GreeceOur team is here when you need us.
Set up by the fitVibe teamWe set up your clients, packages and schedule.
No technical knowledge requiredNo training or IT skills required. Just get started.
Everything in its placeOne clear system without the hassle.
Data migration

Switching platforms? We handle everything.

Migrate from Excel, Google Sheets, Mindbody, Glofox, Booksy, GymBooking, BookUp, Fitbook, SportHunter or any other system at no extra cost. The fitVibe team sets up clients, packages, memberships, schedules and settings so everything is ready to use.

We agree the timeline after reviewing your files and the scope of the migration.
ExcelGoogle SheetsMindbodyGlofoxBooksyGymBookingBookUpFitbookSportHunterOther system
0€
Extra migration fees
Review
We agree the timeline
100%
Clients & data updated
1
Send us your data

Share it as it is today, through files, exports or access to the old system.

2
We migrate & set it up

Clients, package balances, memberships, schedules and settings, all at no cost.

3
Review and activation

Everything is in place and your clients are informed from day one.

Who it is for

Built for every fitness and wellness business.

From small boutique studios to multi-purpose venues, fitVibe Plus adapts to the way you work.

Pilates & Reformer Yoga studios Gyms & HIIT CrossFit boxes Wellness & recovery Personal training Physiotherapy Boutique fitness Fitness studios Functional training EMS studios Dance studios Spinning & Cycling Martial arts Barre Massage & Spa Calisthenics
Why get organized

An organized studio performs better.

When bookings, memberships, payments and communication run automatically, you save time and your members stay longer.

Less time spent on admin

Reminders, collections and renewals run automatically instead of manually.

More loyal members

Consistent communication, challenges and personal programs keep your community engaged.

Clear decisions

Analytics and AI insights show you what works and where to focus.

Organize your studio

What studio owners say about fitVibe Plus.

Kostas Markozis
Owner of noesi elevated wellness

fitVibe Plus changed the way we run our studio. Appointment management is now much faster, and we have much better control of capacity in just a few seconds.

Ντένις Χοντάι
Owner & Coach, El Tigre Boxing

A big thank you for the fitVibe app. It has helped us immensely with organizing the gym appointments and made our daily work much easier. We are genuinely very happy with it, and I highly recommend it to anyone looking for a reliable appointment management solution. Keep up the excellent work!

Frequently asked questions

Everything you need to know about fitVibe Plus.

It is a complete management system for gyms and studios. It organizes bookings, client management, memberships, packages, payments, automations and reports in one workspace.

No. Bookings are only one part of fitVibe Plus. It also includes client management, memberships, payments and outstanding balances, automations, member programs and detailed reports.

Yes. Class balances, expirations, renewals and booking rights update automatically after every check-in.

Yes. Every client has a profile with details, bookings, payments, packages, notes and activity.

Yes. When a place becomes available, the system can automatically promote and notify the next client.

Yes. You get a clear view of payments, balances and outstanding amounts for every client.

Yes. After the service is enabled for the studio and the AADE details, series, numbering and accounting rules are configured, fitVibe Plus can issue and transmit documents to myDATA with MARK, failure and safe retry tracking.

Yes. We handle migration from Excel, Google Sheets, Mindbody, Glofox, Booksy or another system, along with the initial configuration.

Yes. It works for Pilates, Reformer and yoga studios, gyms, boutique fitness, personal training and multi-location businesses.

Yes. You can try fitVibe Plus with no commitment before choosing a subscription.

Yes. You can get started without a credit card.

Get started today

Take control of your studio today.

We set up your clients, packages and schedule. You start with 1 month, up to 50 bookings free, no credit card and no commitment.

Free migration
✓ 1 month, up to 50 bookings free ✓ No credit card ✓ No commitment
Book a demo
👋 Need help?

We use cookies to improve your experience on our website. You can accept all cookies, reject non-essential cookies or customize your preferences.
By selecting "Accept", you agree to the Privacy policy & cookies

Customize settings
Accept
Cookie Settings
Essential Cookies

These cookies are required for the website to function correctly and are therefore always enabled. They include cookies that support secure navigation, regulatory compliance and core services. They do not require user consent.

Performance Cookies (Google Analytics)

We use third-party cookies (Google Analytics) solely to analyze traffic and improve website performance. We take measures to protect your data, including IP address anonymization. These cookies collect anonymous information about the pages you visit, your device and your browser. They are used only with your consent.

Advertising and Social Media Cookies

Social media cookies allow you to connect to social networks and share content from our website. Advertising cookies help personalize ads based on your interests. They may involve processing personal data and require your explicit consent. If you disable them, you may see less relevant advertising or be unable to share content on social networks.