Quick answer
fitVibe Plus is a booking system for gyms and studios. It connects schedules, available places, cancellations, waitlists and member bookings in one workspace.
Booking system for gyms and studios
Sound familiar?
Your schedule does not have to be chaotic
If you run your studio with Excel, paper notes, Instagram and Viber, these problems are part of your daily routine:
Double bookings
Two clients, one slot. Someone leaves disappointed.
Schedules on Viber
Coaches learn their schedule through a group chat.
No visibility
Occupancy? No-shows? Your busiest class? You have no clear answer.
What Plus does
Slots, coaches, occupancy.
All in one place.
Slot management
Rules for every slot. No double bookings.
Set the duration, capacity, turnaround time between classes and cancellation rules. When a slot is full, it automatically closes to new bookings.
- Duration & capacity for each class
- Turnaround time between classes
- Cancellation and no-show rules
Slot duration
60'
Yoga · Pilates · HIIT
Changeover
10'
Between classes
Deadline
2h
Before start time
Coaches & classes
Every coach has a live, individual schedule.
See availability, days off and specialties at a glance. Every change instantly updates the schedule and the team.
- Schedule by coach
- Availability, days off and leave
- Assign classes by specialty
GA
Giorgos Antoniou
CrossFit · Strength
4 classes
AD
Anna Dimitriou
Yoga · Pilates
3 classes
DP
Dimitris Pappas
HIIT · Box
Day off
Live occupancy
See which classes are filling up and where spots are still available.
Track occupancy by class, time and coach. When a slot fills up, the waitlist opens automatically so the next available spot is never lost.
- Occupancy by class and time
- Waitlist when a slot is full
- Weekly occupancy overview
CrossFit · 18:00
FULL · Waitlist 4
12/12
Yoga · 09:00
80% occupancy
8/10
HIIT · 11:00
Almost full
7/8
Spin · 20:00
60% occupancy
9/15
The difference
Excel vs fitVibe Plus
Before
Manual scheduling
Excel & paper notes at each reception desk
Double bookings in the same slot
Manual updates in Instagram and Viber groups
Clients cancel without a consistent policy
No occupancy overview
How it works
In 3 steps. Done.
1
Set your schedule
Create classes, times and coaches. Use reusable weekly templates.
2
Manage spots
Open or close spots and set booking deadlines and cancellation rules.
3
Accept bookings
Clients book online. You monitor occupancy live.
Frequently asked questions
Tell us what you need to know
Sound familiar?
Your schedule does not have to be chaotic
If you run your studio with Excel, paper notes, Instagram and Viber, these problems are part of your daily routine:
Double bookings
Two clients, one slot. Someone leaves disappointed.
Schedules on Viber
Coaches learn their schedule through a group chat.
No visibility
Occupancy? No-shows? Your busiest class? You have no clear answer.
What Plus does
Slots, coaches, occupancy.
All in one place.
Slot management
Rules for every slot. No double bookings.
Set the duration, capacity, turnaround time between classes and cancellation rules. When a slot is full, it automatically closes to new bookings.
- Duration & capacity for each class
- Turnaround time between classes
- Cancellation and no-show rules
Slot duration
60'
Yoga · Pilates · HIIT
Changeover
10'
Between classes
Deadline
2h
Before start time
Coaches & classes
Every coach has a live, individual schedule.
See availability, days off and specialties at a glance. Every change instantly updates the schedule and the team.
- Schedule by coach
- Availability, days off and leave
- Assign classes by specialty
GA
Giorgos Antoniou
CrossFit · Strength
4 classes
AD
Anna Dimitriou
Yoga · Pilates
3 classes
DP
Dimitris Pappas
HIIT · Box
Day off
Live occupancy
See which classes are filling up and where spots are still available.
Track occupancy by class, time and coach. When a slot fills up, the waitlist opens automatically so the next available spot is never lost.
- Occupancy by class and time
- Waitlist when a slot is full
- Weekly occupancy overview
CrossFit · 18:00
FULL · Waitlist 4
12/12
Yoga · 09:00
80% occupancy
8/10
HIIT · 11:00
Almost full
7/8
Spin · 20:00
60% occupancy
9/15
The difference
Excel vs fitVibe Plus
Before
Manual scheduling
Excel & paper notes at each reception desk
Double bookings in the same slot
Manual updates in Instagram and Viber groups
Clients cancel without a consistent policy
No occupancy overview
How it works
In 3 steps. Done.
1
Set your schedule
Create classes, times and coaches. Use reusable weekly templates.
2
Manage spots
Open or close spots and set booking deadlines and cancellation rules.
3
Accept bookings
Clients book online. You monitor occupancy live.
Frequently asked questions
Tell us what you need to know
Booking system for gyms and studios
A booking system for gyms and Pilates, yoga and wellness studios. Organize schedules, capacity, cancellations and waitlists.
What it covers in practice
- ✓Organize weekly schedules with classes, trainers and rooms.
- ✓Live availability per class to reduce double bookings and reception mistakes.
- ✓Cancellation rules, waitlists and a clear occupancy view.
- ✓Connect bookings with member records, memberships, packages and payments.
Who it is for
For studios that need one reliable schedule across reception, trainers and members, with live availability and fewer booking mistakes.
How it connects with the rest of fitVibe Plus
This feature connects with bookings, member records, payments, memberships, automations and analytics so the studio has one reliable source for daily operations.
Evaluate fitVibe Plus before you decide
Review pricing, the migration process and the feature you need through a real scenario from your own studio.
Want to see how it works for your studio?
Review pricing or request a free migration. The fitVibe team helps organize your core data and schedule without interrupting daily operations.
View fitVibe Plus pricingFrequently asked questions about Booking System
Short answers for owners and managers evaluating fitVibe Plus - Booking System.
We gathered the practical questions from this page so you can quickly find the information you need.
Practical questions
Each class or slot has a defined capacity that is updated centrally. When a place is booked, availability changes across reception, the dashboard and the app, reducing double bookings and manual errors.
Yes. fitVibe Plus can organize public fitVibe bookings and the studio's private bookings in the same schedule, giving you one view of total occupancy and available places.
The core setup uses the studio's existing schedule, including classes, times, capacity, trainers and booking rules. The fitVibe team helps configure it quickly without disrupting the studio's daily workflow.
Yes. When a class fills up, the waitlist helps the studio use cancellations and newly available places without sending last-minute messages manually.
fitVibe Plus is available to partner studios across Greece. The fitVibe team confirms availability and onboarding by region, based on each studio and the features it needs.
Yes. You can start with a fitVibe Plus trial to explore the schedule, member management, bookings and core features before choosing the plan that best fits your studio.
Evaluating fitVibe Plus
A strong studio booking system should connect schedules, capacity, member management, memberships, cancellations and waitlists. fitVibe Plus is designed around this workflow for fitness and wellness businesses.
Yes. Plus supports waitlists for fully booked classes, allowing studios to make organized use of places released by cancellations.
Yes. The schedule can be linked to trainers, rooms, times and booking rules, giving staff a clear view of each day.
