Quick answer
fitVibe Plus automates routine studio communication, including booking reminders, confirmations, waitlist alerts, renewal notices and follow-ups.
Booking reminders and automations for studios
Sound familiar?
Communication takes up
your time.
If you run a studio with Instagram & Viber, Excel, and paper notes, this is your everyday reality:
Manual reminders
Every evening, you manually message 30+ customers. It takes hours every week, and someone always gets missed.
No-shows & cancellations
Customers forget appointments, cancel at the last minute, or simply do not show up. Empty slots mean lost revenue.
Missed renewals
Memberships expire without notice. Customers may be gone for months before they return, if they return at all.
Time saved · live
Hours every week,
in seconds.
Every message you would write by hand - reminders, confirmations, and follow-ups - is sent automatically. See exactly how much time you save.
- ~4 hours/weeksaved on average
- Zero manual messagesall from templates
- Greek language+ EN auto-translation
Weekly summary
Automated messages · 19-25.05
4h 22'
time saved
24-hour reminders
×240
~20 min/week
Booking confirmations
×180
~15 min/week
Waitlist alerts
×42
~25 min/week
Renewal & expiry reminders
×68
~30 min/week
No-show follow-ups
×24
~40 min/week
Equivalent to: ~17 hours/month
≈ half a working day
How it works
Visual flow builder.
Templates that run themselves.
Flow builder
Build a reminder flow in just a few clicks.
Trigger → wait → action. No code and no IT support. Choose a ready-made template or build your own with drag & drop.
- Triggers: booking, cancellation, no-show, renewal
- Conditions: membership status, private customer, package type, and history
- Actions: SMS, Push, Email, Instagram & Viber, internal task
Automation
Reminder flow · 24h + 2h
Active
TRIGGER
New booking
When: a customer books a class
WAIT
Wait until 24 hours before class
wait_until: start_time - 24h
ACTION
Send an SMS reminder
Channel: SMS · Template: reminder-24h
WAIT
Wait until 2 hours before class
wait_until: start_time - 2h
ACTION
Send a push notification
Channel: Push · Template: reminder-2h
CONDITION
If no-show: create a task
If: status = no_show → recovery_flow
Runs automatically for every customer · zero manual effort
Library · 8 templates
Start with ready-made templates.
Ready-made automations for the most common flows: reminders, confirmations, waitlist alerts, renewal nudges, no-show recovery, and birthday offers. Activate each one with a toggle.
- One-click activation, zero setup
- Custom branding for each studio (logo, tone, and signature)
- Templates in both Greek and English
Template library
Ready-made automations
8 templates · 5 active
⏰
24-hour reminder
Automated SMS + Push
✓
Booking confirmation
Instant push notification
⚠
No-show recovery
Follow-up after 24 hours
★
Waitlist notification
Spot available · 30-minute window
💳
Renewal · 7 days before
Email + push
8x
Reformer 8x package expiry
Email · 3 days before expiry
🎁
Birthday discount
Email · every year
💤
Inactive customer · 30 days
Reactivation message
In 3 steps
Set up in 10 minutes.
Runs automatically from then on.
1
Choose a template
Select one of 8 pre-built flows or start with a blank canvas.
2
Customize the message
Language, tone, signature, and custom fields. Preview it for SMS, Push, Email, and WhatsApp.
3
Switch it on. It runs itself.
Messages are sent automatically, 24/7. You can monitor everything in the logs.
Multi-channel
Reach your customers
wherever they are.
SMS for urgent reminders, Push for instant confirmations, Email for detailed updates, and fitVibe Messages for one-to-one conversations. All from one dashboard.
SMS
Open rate · 94%
SMS · on their phone
Hi Anna! Reminder: Reformer · 19:00 with Elena. View class: fitvi.be/r/8x2
fitVibe · 17:00
Push
Open rate · 71%
Push · in the app/on mobile
fitVibe · NOW
Booking confirmed
HIIT · Mon 26.05 · 18:30 with Dimitris.
Email
Open rate · 42%
Email · branded template
Messages
Open rate · 88%
fitVibe Messages · one-to-one conversation
Hi Anna! A spot just opened up in Yoga Wed 28.05 · 09:00 - would you like me to reserve it for you?
Noesis Yoga · 08:14
Yes! Please book it for me 🙌
Anna · 08:16 ✓✓
For every studio
Built for every
type of fitness business.
Pilates & ReformerYoga studiosGyms & HIITCrossFit boxesWellness & recoveryPersonal trainingPhysiotherapyBoutique fitnessFitness studiosFunctional trainingEMS studiosDance studiosSpinning & CyclingMartial artsBarreMassage & SpaCalisthenics
The difference
Manual chaos vs fitVibe Plus
Before
Manual follow-ups
Instagram & Viber groups, Excel, and paper notes
Manual messages every evening
Customers forget appointments - no-shows
Memberships expire without notice
No visibility into who was notified
Frequently asked questions
Tell us what is on your mind
Sound familiar?
Communication takes up
your time.
If you run a studio with Instagram & Viber, Excel, and paper notes, this is your everyday reality:
Manual reminders
Every evening, you manually message 30+ customers. It takes hours every week, and someone always gets missed.
No-shows & cancellations
Customers forget appointments, cancel at the last minute, or simply do not show up. Empty slots mean lost revenue.
Missed renewals
Memberships expire without notice. Customers may be gone for months before they return, if they return at all.
Time saved · live
Hours every week,
in seconds.
Every message you would write by hand - reminders, confirmations, and follow-ups - is sent automatically. See exactly how much time you save.
- ~4 hours/weeksaved on average
- Zero manual messagesall from templates
- Greek language+ EN auto-translation
Weekly summary
Automated messages · 19-25.05
4h 22'
time saved
24-hour reminders
×240
~20 min/week
Booking confirmations
×180
~15 min/week
Waitlist alerts
×42
~25 min/week
Renewal & expiry reminders
×68
~30 min/week
No-show follow-ups
×24
~40 min/week
Equivalent to: ~17 hours/month
≈ half a working day
How it works
Visual flow builder.
Templates that run themselves.
Flow builder
Build a reminder flow in just a few clicks.
Trigger → wait → action. No code and no IT support. Choose a ready-made template or build your own with drag & drop.
- Triggers: booking, cancellation, no-show, renewal
- Conditions: membership status, private customer, package type, and history
- Actions: SMS, Push, Email, Instagram & Viber, internal task
Automation
Reminder flow · 24h + 2h
Active
TRIGGER
New booking
When: a customer books a class
WAIT
Wait until 24 hours before class
wait_until: start_time - 24h
ACTION
Send an SMS reminder
Channel: SMS · Template: reminder-24h
WAIT
Wait until 2 hours before class
wait_until: start_time - 2h
ACTION
Send a push notification
Channel: Push · Template: reminder-2h
CONDITION
If no-show: create a task
If: status = no_show → recovery_flow
Runs automatically for every customer · zero manual effort
Library · 8 templates
Start with ready-made templates.
Ready-made automations for the most common flows: reminders, confirmations, waitlist alerts, renewal nudges, no-show recovery, and birthday offers. Activate each one with a toggle.
- One-click activation, zero setup
- Custom branding for each studio (logo, tone, and signature)
- Templates in both Greek and English
Template library
Ready-made automations
8 templates · 5 active
⏰
24-hour reminder
Automated SMS + Push
✓
Booking confirmation
Instant push notification
⚠
No-show recovery
Follow-up after 24 hours
★
Waitlist notification
Spot available · 30-minute window
💳
Renewal · 7 days before
Email + push
8x
Reformer 8x package expiry
Email · 3 days before expiry
🎁
Birthday discount
Email · every year
💤
Inactive customer · 30 days
Reactivation message
In 3 steps
Set up in 10 minutes.
Runs automatically from then on.
1
Choose a template
Select one of 8 pre-built flows or start with a blank canvas.
2
Customize the message
Language, tone, signature, and custom fields. Preview it for SMS, Push, Email, and WhatsApp.
3
Switch it on. It runs itself.
Messages are sent automatically, 24/7. You can monitor everything in the logs.
Multi-channel
Reach your customers
wherever they are.
SMS for urgent reminders, Push for instant confirmations, Email for detailed updates, and fitVibe Messages for one-to-one conversations. All from one dashboard.
SMS
Open rate · 94%
SMS · on their phone
Hi Anna! Reminder: Reformer · 19:00 with Elena. View class: fitvi.be/r/8x2
fitVibe · 17:00
Push
Open rate · 71%
Push · in the app/on mobile
fitVibe · NOW
Booking confirmed
HIIT · Mon 26.05 · 18:30 with Dimitris.
Email
Open rate · 42%
Email · branded template
Messages
Open rate · 88%
fitVibe Messages · one-to-one conversation
Hi Anna! A spot just opened up in Yoga Wed 28.05 · 09:00 - would you like me to reserve it for you?
Noesis Yoga · 08:14
Yes! Please book it for me 🙌
Anna · 08:16 ✓✓
For every studio
Built for every
type of fitness business.
Pilates & ReformerYoga studiosGyms & HIITCrossFit boxesWellness & recoveryPersonal trainingPhysiotherapyBoutique fitnessFitness studiosFunctional trainingEMS studiosDance studiosSpinning & CyclingMartial artsBarreMassage & SpaCalisthenics
The difference
Manual chaos vs fitVibe Plus
Before
Manual follow-ups
Instagram & Viber groups, Excel, and paper notes
Manual messages every evening
Customers forget appointments - no-shows
Memberships expire without notice
No visibility into who was notified
Frequently asked questions
Tell us what is on your mind
Booking reminders and automated communication
Automate booking reminders, confirmations, waitlist alerts, renewal notices and member follow-ups for your studio.
What it covers in practice
- ✓Automated booking confirmations and reminders.
- ✓Waitlist and availability alerts when a place opens.
- ✓Package expiry, renewal and inactivity follow-ups.
- ✓Message templates and delivery history in one workspace.
Who it is for
For studios that spend hours sending routine reminders and want consistent communication without manual follow-up every day.
How it connects with the rest of fitVibe Plus
This feature connects with bookings, member records, payments, memberships, automations and analytics so the studio has one reliable source for daily operations.
Evaluate fitVibe Plus before you decide
Review pricing, the migration process and the feature you need through a real scenario from your own studio.
Want to see how it works for your studio?
Review pricing or request a free migration. The fitVibe team helps organize your core data and schedule without interrupting daily operations.
View fitVibe Plus pricingFrequently asked questions about Automated Notifications
Short answers for owners and managers evaluating fitVibe Plus - Automated Notifications.
We gathered the practical questions from this page so you can quickly find the information you need.
Practical questions
Plus organizes notifications such as reminders, confirmations, follow-ups and expiry notices. Available channels and deliveries depend on the studio's plan, setup and needs.
No. You work with ready-made workflows and clear rules, such as a reminder before class, a package expiry notice or a follow-up after a period of inactivity.
Delivery volume depends on the studio's plan, channels and usage. The goal is to send relevant, useful messages rather than noise that members ignore.
Yes. Templates can match the studio's tone of voice and include details such as the member name, class, time, trainer and instructions.
Messages must be sent on an appropriate legal basis and respect each member's communication choices. Plus helps organize the workflow, while the studio remains responsible for its communication policy.
fitVibe Plus is available to partner studios across Greece. The fitVibe team confirms availability and onboarding by region, based on each studio and the features it needs.
Yes. You can start with a fitVibe Plus trial to explore the schedule, member management, bookings and core features before choosing the plan that best fits your studio.
Evaluating fitVibe Plus
Studios commonly need booking reminders, confirmations, package expiry notices, follow-ups for inactive members and post-visit messages.
The page presents the multichannel notification workflow for bookings, reminders and follow-ups available through fitVibe Plus.
No. The experience is designed around simple workflows and ready-made scenarios, without requiring technical setup from the studio.
Yes. Automations can respond to real events such as a booking, cancellation, package expiry or a decline in member activity.
