Debts
Customer account with open balances.
You see who owes, how many debts there are and you can move without Excel or manual searching.
Payments and myDATA for gyms and studios
The problem
The payments you shouldn't
to become complicated.
%
Supplies on every booking
Platforms that keep 5-15% on every customer they bring you.
?
Lost collection control
You don't know who paid, when, how much, in what way.
!
Confused picture
Parallel systems - money in one, customers in the other.
×
Double taping
You manually record both payments and bookings. Again and again.
The solution
fitVibe arranges the booking.
You are in control of her payment.
Online bookings and studio management are done through fitVibe Plus. The customer's payment, however, remains 100% in your hands - as always.
- The customer makes an online booking
- The studio clearly sees the booking
- Payment is made at the studio
- No commission from fitVibe per payment
Booking #2847
Eleni Papadopoulou
Pending payment
Lesson
Reformer Pilates
Time
Wed 15 May · 18:00
Coach
Sophia Nikolaou
Amount
€12.00
Cash
POS
Subscription
How it works
From booking
in payment.
Four simple steps - the flow is clear for both the customer and you.
01
Course selection
The customer searches for & and selects class
02
Online booking
Closes position through the app
03
Studio views
It is displayed live on the dashboard
04
Payment at the studio
As you have defined it
Benefits
Payments with the yours rules.
No commissions per payment
We do not take a percentage of what your customer pays.
Full collection control
You know at all times who paid, how, how much.
Flexibility in payment method
Cash, POS, IRIS, subscriptions - how your studio works.
Clear booking image
Bookings and payments in a single view.
Less confusion for the team
No duplicate system - everyone sees the same.
No middleman
The client-studio relationship remains direct and yours.
Dashboard
The whole picture.
In one screen.
See bookings and payments in one view. Customer, time, course, amount, status - all critical details at once.
- Day bookings with payment status
- Customer details & history
- Payment method per booking
- Notes & special situations
- Total receipts per day
Payment methods
As you define
Cash in the studio
Active
POS / Card
Active
IRIS / Instant payment
Active
Bank deposit
Active
Subscription / Package
Active
Payment flow
Watch the stream step by step
Step 1
Step 2
Step 3
Step 4
The customer chooses a course
He searches the app, finds the class, chooses a time.
01 / 04
Use cases
It works the way it works
the yours studio.
Subscriptions
Studio with monthly subscriptions
The customer closes with his subscription. No additional payment per booking.
1-on-1
Personal training
Every appointment is paid for at the studio - by cash, POS, or package.
Group
Group classes
Limited seats, waitlist, clear picture of who paid.
Drop-in
Drop-in customers
One lesson at a time. He pays at the studio when he arrives.
Pure relationship
What remains the same.
You don't change the way you get paid
What is true today remains. Just organized.
You don't lose customer control
The relationship remains direct between you and the customer.
You are not committed to commissions
No fees per booking or per payment.
fitVibe organizes the process
It is the tool, not the mediator.
FAQ
Frequent questions
Do you get a commission from my customers' payments?
Nope. When. fitVibe Plus has a fixed monthly subscription. Every customer payment goes entirely to you - as always.
How exactly does the customer pay?
Can I see who paid and who didn't?
What if someone doesn't show up?
Is there an additional cost per booking?
Is it linked to POS or accounting?
fitVibe Plus · Receipts
Payments, documents and transmission to myDATA in one clean flow.
fitVibe Plus connects customers, bookings, payments and receipts. With active service and complete tax configuration, eligible documents are forwarded to AADE and tracked until they receive a MARK and UID.
€0 per transaction
14 day trial
Status myDATA with MARK
€843Total today
22 / 23were forwarded
147month documents
AP
Reformer 10-packAlexandra P. · Card
€180.00OrganizedNA
Yoga monthlyNikos A. · Subscription
€85.00SubscriptionMK
Drop-in PilatesMaria K. · POS
€18.00OrganizedDL
EMS packageDimitris L. · Bank transfer
€240.00DraftmyDATA · 1 document to check⚑ VAT category is missing
03 · Smart receipt organization
Each receipt in its place. Automatically.
Each payment is entered in a searchable timeline, with type, customer, date, amount and status. No lost notes, no receipts in different tabs.
- ✓ Centralized history for payments and receipts.
- ✓ Auto-tagging per booking, package, subscription or drop-in.
- ✓ Customer-first view with all payment history in one click.
AP
Reformer 10-packAlexandra P. · Card
€180.00NA
Yoga monthlyNikos A. · Subscription
€85.00MK
Drop-in PilatesMaria K. · POS
€18.00DL
EMS packageDimitris L. · Bank transfer
€240.00Period export · May 2026✓ ready
147Transactions
1Drafts
0Missing tags
CSVPDFZIP
147transmitted
May 2026control period
0failures
Shipment control and period agreement✓ MARK available
CSVPDFZIP
04 · Transmission to myDATA
Forwarding with control at every step.
The myDATA function issues and transmits the eligible documents, keeps the result of the AADE and gives a clear picture of what has been sent or needs action.
- ✓ Transmission of documents to AADE with a recorded result.
- ✓ MARK, UID, status and history of attempts per document.
- ✓ Secure repeats, cancellations and linked credits.
05 · Document life cycle
From version to MARK. No blind spots.
Forwarding is not a simple button. Plus organizes the queue, AADE responses and corrective actions into a controlled flow.
✦
Auto queue
When automation is activated, eligible documents are entered into the send queue.
↻
Safe replay
Failed missions are repeated without a duplicate version for the same move.
⚑
Error checking
The AADE message and attempt history remain available for correction.
∑
MARK and UID
AADE identifiers are stored together with the document and the payment.
⇄
Cancellations and credits
Corrections are made with linked and controlled document flows.
⤓
Export accountant
MyDATA payments, documents and statements are exported per period.
The problem
The payments you shouldn't
to become complicated.
%
Supplies on every booking
Platforms that keep 5-15% on every customer they bring you.
?
Lost collection control
You don't know who paid, when, how much, in what way.
!
Confused picture
Parallel systems - money in one, customers in the other.
×
Double taping
You manually record both payments and bookings. Again and again.
The solution
fitVibe arranges the booking.
You are in control of her payment.
Online bookings and studio management are done through fitVibe Plus. The customer's payment, however, remains 100% in your hands - as always.
- The customer makes an online booking
- The studio clearly sees the booking
- Payment is made at the studio
- No commission from fitVibe per payment
Booking #2847
Eleni Papadopoulou
Pending payment
Lesson
Reformer Pilates
Time
Wed 15 May · 18:00
Coach
Sophia Nikolaou
Amount
€12.00
Cash
POS
Subscription
How it works
From booking
in payment.
Four simple steps - the flow is clear for both the customer and you.
01
Course selection
The customer searches for & and selects class
02
Online booking
Closes position through the app
03
Studio views
It is displayed live on the dashboard
04
Payment at the studio
As you have defined it
Benefits
Payments with the yours rules.
No commissions per payment
We do not take a percentage of what your customer pays.
Full collection control
You know at all times who paid, how, how much.
Flexibility in payment method
Cash, POS, IRIS, subscriptions - how your studio works.
Clear booking image
Bookings and payments in a single view.
Less confusion for the team
No duplicate system - everyone sees the same.
No middleman
The client-studio relationship remains direct and yours.
Dashboard
The whole picture.
In one screen.
See bookings and payments in one view. Customer, time, course, amount, status - all critical details at once.
- Day bookings with payment status
- Customer details & history
- Payment method per booking
- Notes & special situations
- Total receipts per day
Payment methods
As you define
Cash in the studio
Active
POS / Card
Active
IRIS / Instant payment
Active
Bank deposit
Active
Subscription / Package
Active
Payment flow
Watch the stream step by step
Step 1
Step 2
Step 3
Step 4
The customer chooses a course
He searches the app, finds the class, chooses a time.
01 / 04
Use cases
It works the way it works
the yours studio.
Subscriptions
Studio with monthly subscriptions
The customer closes with his subscription. No additional payment per booking.
1-on-1
Personal training
Every appointment is paid for at the studio - by cash, POS, or package.
Group
Group classes
Limited seats, waitlist, clear picture of who paid.
Drop-in
Drop-in customers
One lesson at a time. He pays at the studio when he arrives.
Pure relationship
What remains the same.
You don't change the way you get paid
What is true today remains. Just organized.
You don't lose customer control
The relationship remains direct between you and the customer.
You are not committed to commissions
No fees per booking or per payment.
fitVibe organizes the process
It is the tool, not the mediator.
FAQ
Frequent questions
Do you get a commission from my customers' payments?
Nope. When. fitVibe Plus has a fixed monthly subscription. Every customer payment goes entirely to you - as always.
How exactly does the customer pay?
Can I see who paid and who didn't?
What if someone doesn't show up?
Is there an additional cost per booking?
Is it linked to POS or accounting?
fitVibe Plus · Receipts
Payments, documents and transmission to myDATA in one clean flow.
fitVibe Plus connects customers, bookings, payments and receipts. With active service and complete tax configuration, eligible documents are forwarded to AADE and tracked until they receive a MARK and UID.
€0 per transaction
14 day trial
Status myDATA with MARK
€843Total today
22 / 23were forwarded
147month documents
AP
Reformer 10-packAlexandra P. · Card
€180.00OrganizedNA
Yoga monthlyNikos A. · Subscription
€85.00SubscriptionMK
Drop-in PilatesMaria K. · POS
€18.00OrganizedDL
EMS packageDimitris L. · Bank transfer
€240.00DraftmyDATA · 1 document to check⚑ VAT category is missing
03 · Smart receipt organization
Each receipt in its place. Automatically.
Each payment is entered in a searchable timeline, with type, customer, date, amount and status. No lost notes, no receipts in different tabs.
- ✓ Centralized history for payments and receipts.
- ✓ Auto-tagging per booking, package, subscription or drop-in.
- ✓ Customer-first view with all payment history in one click.
AP
Reformer 10-packAlexandra P. · Card
€180.00NA
Yoga monthlyNikos A. · Subscription
€85.00MK
Drop-in PilatesMaria K. · POS
€18.00DL
EMS packageDimitris L. · Bank transfer
€240.00Period export · May 2026✓ ready
147Transactions
1Drafts
0Missing tags
CSVPDFZIP
147transmitted
May 2026control period
0failures
Shipment control and period agreement✓ MARK available
CSVPDFZIP
04 · Transmission to myDATA
Forwarding with control at every step.
The myDATA function issues and transmits the eligible documents, keeps the result of the AADE and gives a clear picture of what has been sent or needs action.
- ✓ Transmission of documents to AADE with a recorded result.
- ✓ MARK, UID, status and history of attempts per document.
- ✓ Secure repeats, cancellations and linked credits.
05 · Document life cycle
From version to MARK. No blind spots.
Forwarding is not a simple button. Plus organizes the queue, AADE responses and corrective actions into a controlled flow.
✦
Auto queue
When automation is activated, eligible documents are entered into the send queue.
↻
Safe replay
Failed missions are repeated without a duplicate version for the same move.
⚑
Error checking
The AADE message and attempt history remain available for correction.
∑
MARK and UID
AADE identifiers are stored together with the document and the payment.
⇄
Cancellations and credits
Corrections are made with linked and controlled document flows.
⤓
Export accountant
MyDATA payments, documents and statements are exported per period.
Real screens · Payments
The financial picture of your studio, clearly.
Income, transactions and debts in a dashboard, with filters, export and immediate view of what has been paid and what is pending.
Transactions
Each payment with status and method.
Cash, card, packages and completed transactions are displayed organized for reception and owner.
Payments, tax documents and myDATA transmission
Track payments and outstanding balances, issue tax documents and transmit them to myDATA with status, MARK and safe retry monitoring.
Quick answer
fitVibe Plus connects payments, outstanding balances and tax documents with myDATA. After the service is enabled and tax settings are confirmed, the studio can transmit eligible documents to AADE, monitor MARK and UID, and manage failures or corrections.
What it covers in practice
- ✓A unified view of payments, outstanding balances, packages and member balances.
- ✓Tax document issuance and myDATA transmission for eligible financial transactions.
- ✓Transmission queue with status, MARK, UID, attempt history and safe retries.
- ✓Cancellations, credit documents and structured exports for accounting review.
Who it is for
For gyms and Pilates, yoga, EMS and wellness studios that want clearer operations without information scattered across spreadsheets, messages and notes.
How it connects with the rest of fitVibe Plus
This feature connects with bookings, member records, payments, memberships, automations and analytics so the studio has one reliable source for daily operations.
Evaluate fitVibe Plus before you decide
Review pricing, the migration process and the feature you need through a real scenario from your own studio.
Want to see how it works for your studio?
Review pricing or request a free migration. The fitVibe team helps organize your core data and schedule without interrupting daily operations.
View fitVibe Plus pricingFrequently asked questions about Payments & myDATA
Short answers for owners and managers evaluating fitVibe Plus - Payments & myDATA.
We gathered the practical questions from this page so you can quickly find the information you need.
Practical questions
Not for the Plus service. Plus is a subscription-based management tool. Payments from your own members remain part of the studio commercial relationship, while the system helps you track paid and outstanding amounts.
Each member is linked to packages, bookings, payments and balances, so reception can quickly see what has been paid, what remains open and which booking or membership the payment concerns.
Yes. Payments, packages, session balances and bookings stay connected, giving the studio one consistent financial view.
The studio can apply cancellation and no-show policies so the operational and financial status of each booking remains organized. Exact rules follow the studio policy.
The studio needs myDATA enabled, valid AADE credentials, a confirmed series and numbering setup, and correctly configured VAT and document types reviewed with its accountant.
Yes. When automatic transmission is enabled, eligible financial transactions can create a tax document and enter the transmission queue. The studio can also review and send pending items manually.
You can see the document status, AADE MARK and UID, transmission attempts, errors, and available retry, cancellation or credit actions.
No. Plus performs the technical transmission and keeps its history, while tax configuration and accounting review must be confirmed by the business accountant.
You can export organized payment and tax document records by period, including myDATA statuses, so accounting review starts with clearer information.
fitVibe Plus is available to partner studios across Greece. The fitVibe team confirms availability and onboarding for each area and studio setup.
Yes. You can try fitVibe Plus to review the schedule, member records, bookings and core features before choosing a plan.
Evaluating fitVibe Plus
You need one system that connects the member, package, booking, payment and balance. fitVibe Plus keeps these records in one workflow.
Yes. Plus gives the studio a clear view of open balances and payment history.
Yes. When myDATA is enabled for the studio and the AADE credentials, series, numbering, VAT and accounting rules are configured, fitVibe Plus can issue and transmit eligible tax documents to AADE.
The myDATA center shows each document status, the MARK and UID returned by AADE, the attempt history and any errors that require review.
The item remains in the transmission queue with its recorded error and can be retried safely, without creating a second tax document for the same financial transaction.
Yes. fitVibe Plus supports cancellation of a transmitted document when permitted, along with linked credit documents for the corresponding correction flows.
No. fitVibe Plus handles technical issuance and transmission, but the accountant remains responsible for reviewing tax documents, VAT, classifications, series and the business tax policy.
Yes. You can export organized tax document and payment records by period to support reconciliation and accounting review.
